The United Nations Population Fund (UNFPA), formerly known as the United Nations Fund for Population Activities, is a vital UN organization dedicated to delivering a world where every pregnancy is wanted. With operations spanning more than 150 countries and regions across the globe, UNFPA is at the forefront of efforts to promote reproductive health and rights.
Job Description
The Administrative/Human Resource Assistant plays a pivotal role in delivering effective administrative and HR services to both internal and external clients in adherence to established rules, guidelines, processes, and procedures. This position adopts a client-oriented and result-focused approach, offering administrative and HR-related guidance to both the Country Office (CO) and UNFPA-supported projects. Reporting directly to the Administrative Associate, Human Resources, the incumbent collaborates closely with operations and program staff within the Country Office.
How You Can Make a Difference
UNFPA’s strategic plan (2022-2025) emphasizes the organization’s commitment to achieving transformative results, including ending preventable maternal deaths, ensuring access to family planning, and combating gender-based violence and harmful practices. The Administrative Assistant has a crucial role in advancing these objectives by providing essential administrative and HR support to facilitate the smooth implementation of UNFPA’s programs and initiatives.
Roles And Responsibilities
- Provide expert advice to staff on UN/UNFPA personnel and administrative rules and regulations, as well as ERP (Quantum) HR modules.
- Support the Administrative Associate, HR in day-to-day HR operations, including recruitment, learning and development, performance management, and employee relations.
- Prepare personnel-related reports and analyses, and draft responses to inquiries for review by the Administrative Associate, HR.
- Collaborate with the Programme/Technical Team on HR administration and staffing-related matters.
- Maintain accurate and up-to-date personnel status files in a confidential manner.
- Implement corporate HR management policies and strategies in support of the Country Office’s operations.
General Administration
- Interpret UN/UNFPA human resource rules, policies, and procedures, providing guidance to CO staff.
- Develop tools and mechanisms for monitoring human resource activities effectively.
- Review and prepare human resource materials for common system activities.
- Serve as an alternate UNFPA representative in UN human resource-related inter-agency meetings and working groups.
Qualifications and Requirements
- Completed secondary school education; Bachelor’s degree or Higher National Diploma in Human Resources Management, Business or Public Administration, Psychology, or related discipline desirable.
- At least 5 years of relevant experience in Human Resource Management in the public or private sector.
- Proficiency in office software (Word, Excel, PowerPoint) and web-based applications/ERP integrated systems.
- Fluency in spoken and written English.
Required Competencies
- Commitment to UNFPA’s Values and Guiding Principles
- Developing People, Fostering Innovation and Empowerment, Performance Management
- Team Work, Communication, Self-Management
- Strategic Thinking, Results Orientation, Commitment to Excellence, Decision Making
- Knowledge Sharing, Continuous Learning
- Business Acumen, Data Management, Logistical Support
- Client Orientation, Organizational Awareness
- Job Knowledge, Technical Expertise
Deadline
March 21, 2024
How to Apply
Interested and qualified candidates should click on the provided link to apply.
